Running a modern clinic means juggling bookings, records, stock, and consent forms – and admin never ends. Enter HealthAccess: a smart, all-in-one platform helping South African clinics work smarter, not harder.

Whether you’re an aesthetic doctor, medical professional, or wellness therapist, HealthAccess is purpose-built to support the way modern clinics run. Far more than just software, it’s a powerful, all-in-one platform that streamlines your operations, enhances patient experiences, and gives you the freedom to focus on what matters most – delivering exceptional care.

Cloud-Based Practice Management Software for Clinics

At its core, HealthAccess connects all the essential parts of your clinic – scheduling, charting, billing, stock control, treatment planning, digital consent forms, and more – into one seamless system. Everything is cloud-based and accessible on the go, whether you’re managing one treatment room or overseeing multiple locations.

Key Features of HealthAccess

Scheduling & Engagement

Online bookings with automated SMS, WhatsApp, or email reminders
Loyalty programmes to reward returning clients
Digital voucher sales and redemptions

Clinical Documentation

Before-and-after photo storage with editing tools
Visual injection charting with linked stock usage
Voice-to-text notes and smart AI tools for fast documentation

Customisable Tools

Encrypted digital consent forms
Branded quotes and treatment plans, accepted online

Operations Management

Dedicated modules for laser, skin, and hair restoration
Stock tracking with low-level alerts
Live dashboards for operations and performance

Billing & Payments

Integrated payments via Yoco, PayFast, and more
Automated billing and invoice tracking

Designed for Aesthetic Clinics, Powered by Real-World Insight

Unlike one-size-fits-all software that often fails to meet the needs of specialised practices, HealthAccess has been developed in close collaboration with real clinics, doctors, and therapists. Every feature and improvement is shaped by on-the-ground feedback, ensuring the platform evolves alongside your practice.

HealthAccess is designed to reduce administrative burden and streamline daily tasks – from AI-inspired speech-to-text note-taking and clinical documentation to managing before-and-after photos – so you can focus more on patient care and less on paperwork.

Whether you’re a solo practitioner, expanding your team, or managing multiple branches, HealthAccess is scalable, secure, and built to grow with you.

Beyond Software: Local Support for Modern Clinics

HealthAccess is developed and operated by a dedicated local South African team, providing onboarding, training, and ongoing support. Whether you’re transitioning from paper files or switching from fragmented systems, we ensure a seamless setup tailored to your clinic’s needs.

Our team doesn’t just hand over the system – we walk the journey with you. We assist with data migration from platforms you may already be using, helping you bring across client records, service history, stock, and bookings where possible.

From setup to everyday use, we’re here to ensure HealthAccess remains aligned with your clinic’s growth and goals.

Book a FREE DEMO

To find out how HealthAccess can support your clinic, visit www.healthaccess.co.za or book a personalised demo.

Email: info@healthaccess.co.za
Phone: +27 60 087 2136

Testimonials: What South African Clinics Are Saying About HealthAccess

“HealthAccess allowed me to rejuvenate my practice with the same attention to detail I use when treating patients. Everything — from notes and photos to stock usage — is easily accessible in one place.”

– Dr Yvette Lamberts, Aesthetic Practitioner at YVT Aesthetic

“I primarily use HealthAccess for all my aesthetic patients. It keeps everything in one place and has transformed our practice — I can’t imagine going back to paper.”

– Dr Sheryl Smithies, Facial & Dental Aesthetic Practitioner at Aesthetics by Dr Sheryl Smithies

“HealthAccess has made patient filing and booking a breeze. Having everything accessible from one place is a game-changer. The team made the transition super easy.”

– Dr Nicky Potgieter, Aesthetic Practitioner at Omnia Wellness and Aesthetic Medicine

“The support team is efficient, and I love that patients get automated reminders and can complete their details before their appointment. Huge time saver!”

– Dr Amina Guffar, Aesthetic Practitioner at Dr Amina Guffar Women’s Health & Medical Aesthetics

“The billing system integrates perfectly with our card machine and has replaced our manual day sheets. We now track every payment and invoice without the stress. It’s incredibly easy to use.”

– Bash Khallifa, Laser & Aesthetic Specialist at Bash Laser & Aesthetics Inc

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